The FDM platform is a fully integrated and scalable solution allowing SMBs and large enterprises to fully automate the data management operations according to the user-specified rules and policies. The product provides an extensive set of file classification, disk analysis, file search, file management, file archiving and secure file delete operations especially designed for the data lifecycle management and compliance purposes.

The FDM platform provides the ability to extract the text from all standard document file formats and images using integrated document processing servers and OCR image processing servers, and then perform rule-based analysis, file classification, file management and secure file delete and data wiping operations based on the contents of the processed documents and images.

In addition, in order to enable advanced document text analysis and image processing operations, the FDM platform provides the ability to deploy a number of local, on-prem LLM processing servers allowing one to analyze documents and image files using custom AI models especially optimized for customer-specific needs and requirements.

Depending on specific needs, the FDM platform can be deployed in a wide range of configurations starting from a single, self-contained server and scaling up to tens of document processing servers, OCR image processing servers and local, on-prem LLM processing servers with built-in fault tolerance and dynamic load balancing allowing large enterprises to process hundreds of millions of files and documents in a reasonable amount of time.

Disk Space Analysis

The FDM platform provides advanced disk space analysis capabilities allowing one to analyze servers and NAS storage devices via the network, identify network shares, disks, directories and types of data holding significant amounts of the disk space, save analysis reports, generate various pie charts, etc. The user is provided with the ability to browse shares and directories sorted by the amount of the used disk space, filter disk space analysis results by the file type, extension, file size, file creation, modification, last access date, user name, etc., easily identify disk usage hotspots, perform various file management operations on specific categories of files, perform periodic disk space analysis operations and export disk space usage history analysis reports.

The FDM platform is fully integrated with a number of documents and image processing servers allowing one to extract content from all types of documents and extract text from all types of images using an OCR server, search in the extracted text user-specified patterns or use an integrated local LLM server to analyze the extracted text using a user-selected local AI model and then analyze files containing the specified text pattern and/or identified by the local LLM server.

Finally, IT administrators are provided with the ability to define one or more conditional, rule-based disk space analysis actions allowing one to analyze user-specified types of files and send e-mail notifications and execute automatic file management operations if the number of files or the amount of used disk space in the user-specified network shares, disks or directories reaches user-defined limits.

File Classification

The FDM platform is capable of scanning local disks, network shares and NAS storage systems, classifying all files by the file type and organizing them into a categorized file hierarchy according to the selected file classification plug-in. The FDM platform includes a large number of file classification plug-ins capable of recognizing more than 4,000 types of files and allowing one to perform different types of classification operations, save reports, perform file management operations on specific types of files and reorganize files according to the selected file classification plug-in.

In addition, IT administrators are provided with the ability to implement custom file classification plug-ins using an open XML-Based file format allowing one to easily implement custom file classification plug-ins especially designed to classify files according to the user-specific needs and policies. Finally, enterprise customers are provided with the ability to automatically send file classification and disk space analysis reports from multiple servers and NAS storage devices to the FDM Enterprise reports database allowing one to store a long term history of file classification and disk space analysis reports and gain an in-depth visibility into the disk space usage trends across the entire enterprise.

Rule-Based File Search

The FDM platform provides powerful and flexible file search capabilities allowing one to search files using multiple file search criteria including the file name, file contents, file location, file type, file size, creation, modification and last access dates, binary patterns, file attributes, user name, images OCR text, etc. The user is provided with the ability to define sophisticated search queries using multiple types of search rules combined with different types of logical operators allowing one to precisely identify required files. Frequently used file search operations may be saved as custom file search commands and executed in a single mouse click or automatically triggered according to the user-specified schedule.

The FDM platform is fully integrated with a number of documents and image processing servers allowing one to extract content from all types of documents and extract text from all types of images using an OCR server and then search in the extracted text user-specified patterns or use an integrated local LLM server to analyze the extracted text using a user-selected local AI model.

For example, in order to perform an AI-powered forensic search operation and detect the actual format of some unknown or hidden files, connect the FDM platform to a local LLM server, define an AI data analysis prompt in the FDM platform AI prompts library, create a file search command with a number of file matching rules to select the required files and then add the 'AI Query Data' rule and specify the name of the AI data analysis prompt to be executed for each file.

The FDM platform will process files according to the specified file matching rules, extract the user-specified number of data bytes form the file header, send the file header data in the HEX format to a user-selected local or remote LLM server for an AI-powered forensic analysis using the user-custom prompt and then generate a report showing the file format as detected by the user-selected AI model. One of the major advantages of this architecture is the ability to select different AI models and use user-custom AI analysis prompts especially optimized for the user-specific needs and requirements.

Another option is to use the 'AI Query Text' file search rule to extract text from all document files and/or image files, send the extracted text to a local LLM server and then execute a user-specified AI analysis prompt on the extracted text. For example, in order to perform an AI-powered analysis operation on text extracted from documents and image files, connect the FDM platform to a local LLM server, define an AI text analysis prompt in the FDM platform AI prompts library, create a file search command with a number of file matching rules to select the required files and then add the 'AI Query Text' rule and specify the name of the AI text analysis prompt to be executed on the text extracted from documents and image files.

The FDM platform will process files according to the specified file matching rules, extract the text from all documents and image files, send the extracted text to a user-selected local or remote LLM server for an AI-powered text analysis using the user-custom prompt and then generate a report showing the results.

In addition, the product allows one to save various types of file search reports for compliance purposes and perform file management operations on specific file search results. Finally, the user is provided with the ability to periodically execute one or more file search commands and automatically save file search reports, trigger custom actions and/or send E-Mail notifications with attached reports if one or more user-specified file search conditions are met.

Document and Image Processing

Some customers are required to identify, analyze and perform file management operations on document files based on the documents contents and/or image files based on the text in the image files. The FDM platform provides the ability to extract the text from all standard document formats using an integrated document processing server and then perform rule-based analysis, file classification, file management and secure file delete and data wiping operations based on the contents of the processed documents.

In addition, the FDM platform provides the ability to extract text from all standard image formats using an integrated OCR server and then perform rule-based analysis, file search, file classification, file archiving, file management and secure file delete and data wiping operations based on the text detected in the processed image files.

Finally, in order to enable advanced document text analysis and image processing operations, the FDM platform provides the ability to deploy a number of local, on-prem LLM processing servers allowing one to analyze documents and image files using custom AI models especially optimized for customer-specific needs and requirements. Extracting the text from large documents and image files is a very CPU intensive operation and in order to provide the ability to process large numbers of documents and image files in a reasonable time frame, the FDM platform allows one to deploy a number of document and image processing servers working as a fault-tolerant cluster with automatic load balancing.

The FDM document processing servers, OCR image processing servers and local LLM processing servers are fully integrated with the FDM platform and the user is provided with the ability to install, configure, control and monitor an unlimited number of data processing servers using the standard FDM GUI application via the integrated FDM data servers control panel.

Secure File Delete and Data Wiping

The FDM platform provides the user with a large number of secure file delete and data wiping capabilities especially designed for compliance purposes and allowing one to delete huge amounts of data very fast and effectively while saving all the required compliance reports and logs.

Enterprise customers required to physically destroy confidential data are provided with numerous data wiping capabilities ranging from a simple single-pass wipe to a 7-Pass DOD 5220.22-M compliant data wiping algorithm. In addition, the user is provided with the ability to configure policy-based file delete operations and save various types of log files. Finally, the FDM Platform provides the ability to schedule periodic, rule-based file delete operations per-configured to enforce file retention policies.

The FDM platform is fully integrated with a number of documents and image processing servers allowing one to extract content from all types of documents and extract text from all types of images using an OCR server and then search in the extracted text user-specified patterns or use an integrated local LLM server to analyze the extracted text using a user-selected local AI model and then delete or securely wipe files containing the specified text pattern and/or identified by the local LLM server.